Privacy policy

Acknowledgement of our Privacy Statement

By using this site, you acknowledge that you have reviewed the terms of this Privacy Statement and Consent to use of data (the “Privacy Statement and Consent”) and agree that we may collect, use and transfer your Personal Data and User Data in accordance therewith.  If you do not agree with these terms, you may choose not to use our site, and please do not provide any Personal Data through this site.  This Privacy Statement and Consent forms part of our site Terms and Conditions of use and such shall be governed by and construed in accordance with the laws of South Africa. Please note that this Privacy Statement and Consent does not apply to the providing or use of Personal Data other than through this site, nor to the providing or use of Personal Data of past or present employees of, or consultants engaged by, Blue Cube Systems (Pty) Ltd and/or its affiliates, for employment or benefits administration purposes, both of which are governed by BCS policies designed for those respective purposes.  If you provide personal information to BCS for such purposes, contact us for the relevant policy.

Changes to Blue Cube Systems' Privacy Statement and Consent to Use of Data

This site and our business can change from time to time. As a result, at times it may be necessary for BCS to make changes to this Privacy Statement and Consent. BCS reserves the right to update or modify this Privacy Statement and Consent at any time and from time to time without prior notice. Please review this Statement periodically, and especially before you provide any Personal Data.  This Privacy Statement and Consent was last updated on 30 June 2015. Your continued use of the site after any changes or revisions to this Privacy Statement and Consent shall indicate your agreement with the terms of such revised Privacy Statement and Consent.

Introduction

This site is operated by Blue Cube Systems (Pty) Ltd through a non-BCS hosting company located in Cape Town, South Africa and has been created to provide our customers the information, products and other initiatives developed and/or offered by BCS and its affiliates (collectively, the “BCS Services”).  You are important to BCS and, as described in this Privacy Statement and Consent, we take appropriate measures to protect your privacy as you use this site. This Privacy Statement and Consent sets forth BCS’s approach with respect to information that is collected from users of this site.  What follows is a table of contents listing the areas covered by our Privacy Statement and Consent.  Please read our entire Privacy Statement and Consent carefully.  Should you have any questions about this Statement or about our data collection, storage and use practices, please contact us as provided below.

Definitions

"BCS" means Blue Cube Systems (Pty) Ltd
"Aggregated Data" includes customer demographics, interests and behaviour based on Personal Data and other information provided to us which is compiled and analysed on an aggregate and anonymous basis.
"Personal Data" includes all information that enables an individual to be identified, including, by way of example, the individual’s name and e-mail address.
"Public Information" includes information posted to any public areas of the site, such as bulletin boards, chat rooms and comment areas.
"Unsolicited Information" includes any ideas for new products or modifications to existing products and other unsolicited communications.  Personal Data included in Unsolicited Information will be handled in the manner set forth in this Privacy Statement and Consent.
"User Data" includes all information passively collected from users of the site that does not identify a particular individual, including, by way of example, statistical information on site usage.
The terms "you", "your" and "yours" when used in this Privacy Statement and Consent means any user of this site.

Collection of Personal Data

We collect Personal Data such as your name, date of birth, e-mail or mailing address from you when you voluntarily choose to register for or use certain BCS Services at this site. We use the Personal Data that we collect in an effort to provide you with a superior customer experience on the site and to improve and market BCS's services and products. BCS may store such Personal Data itself or it may be stored in databases owned and maintained by BCS’s affiliates, agents or service providers. BCS retains its rights to these databases and the information contained in them.

If you register with BCS or use certain other of the personalised options we offer, we will create a profile that includes your name, mailing address, e-mail address, and other information that you provide that is relevant to your specific situation.  We may combine such information with data gathered from other sources.  For instance, if incorrect postal codes are received, we may use third party software to correct them.  We also may collect e-mail or other addresses from prospect lists of other companies, for example, in connection with a joint marketing effort.  When we do so, (1) we acknowledge in our correspondence how the recipient was added to our list and (2) we provide a means for recipients to opt out of receiving further communications from us.  When you contact BCS we may keep a record of that correspondence and may occasionally ask you to complete surveys for sales and research purposes.

In some instances we contract with outside parties to collect and maintain our information collection servers and to perform technology and related services.  We seek to provide any such third parties with only the information they need to perform their specific function and we require them to protect your Personal Data in accordance with this Privacy Statement and Consent. Wherever BCS collects Personal Data we will provide a link to this Privacy Statement and Consent.

Personally Non-Identifiable Information

Passively Collected User Data: When you interact with BCS through this site, we receive and store certain "User Data".  Such User Data, which is collected passively using various technologies, is not used to specifically identify you. BCS may store such User Data itself or it may be stored in databases owned and maintained by BCS’s affiliates, agents or service providers. BCS retains all rights to these databases and the information contained in them.

This site will use such User Data together with data provided by other parties and pool it with other information to track, for example, the total number of visitors to our site, the number of visitors to each page of our site, the keywords visitors used to find our site and the domain names of our visitors' Internet service providers. We also may disclose User Data in order to describe our services to current and prospective business partners, and to other third parties for other lawful purposes.  It is important to note that no Personal Data is available or used in this process.

Aggregated Data

In an ongoing effort to better understand and serve our users, BCS often conducts research on Aggregated Data. BCS may share this Aggregated Data with government agencies, its affiliates, agents and business partners. This aggregated information does not identify you personally.  BCS also may disclose Aggregated Data in order to describe our services to current and prospective business clients or partners, and to other third parties if required by law. Our employees are required to maintain strict confidentiality.

Cookies

In operating this site, we may use a technology called "cookies." A cookie is a piece of information that a website send to your browser when you access that website. Our cookies help provide additional functionality to the site and allow us to analyse site usage more accurately. For instance, our site may set a cookie on your browser that eliminates any need for you to remember and then enter a password more than once during a visit to the site. In all cases in which we use cookies, we will not collect Personal Data through the use of such technology. On most web browsers, you will find a “help” section on the toolbar. Please refer to this section for information on how to receive notification when you are receiving a new cookie and how you may turn cookies off. We recommend that you leave cookies turned on because they allow you to take advantage of some of the site’s features.

Transfer of Your Data Abroad

By voluntarily providing us with your Personal Data, you are consenting to our use of it in accordance with this Privacy Statement and Consent.  Due to the nature of the Internet if you are visiting this site from a country other than South Africa, your communications will inevitably result in the transfer of information across international boundaries. If you provide Personal Data to this site, you acknowledge and agree that such Personal Data may be transferred from your current location to the offices and servers of BCS and the affiliates, agents and service providers referred to herein located in the European Union, United States and in other countries. In the event that data is transferred to a country whose laws do not provide equivalent data protection to the law applicable to the operation of this site, BCS is taking steps to ensure such adequate level of protection of such Personal Data, also in accordance with this Privacy Statement and Consent.

By visiting this web site and providing Personal Data to this site, you consent to these transfers.

The use of Your Personal Data and Other Information

BCS uses the Personal Data you provide for our business purposes in a manner that is consistent with this Privacy Statement and Consent. If you provide Personal Data for a certain reason, that Personal Data will be available to us for use in connection with the reason for which it was provided or for a consistent purpose, including, if applicable, processing an order placed by you or informing you that the product is no longer available.  For instance, if you contact us by e-mail, we may use the Personal Data you provide to respond to you; or if you contact us about a job listing, the information you provide to us may be used to consider you for the position.  We may also combine Personal Data that you have provided to us with information obtained by us from other parties.

BCS and its affiliates also may use your Personal Data, User Data and other information collected through the site to help us improve the content and functionality of the site, to better understand our customers and markets, to improve our products and services and to effect and facilitate sales.

BCS and its affiliates may use this information to contact you, electronically, or otherwise, in the future to tell you about, and to offer for sale, products or services we believe will be of interest to you. If we do so, each communication we send you will contain instructions permitting you opt out of receiving future communications from us.

If at any time you wish not to receive any future communications you may follow the "unsubscribe" procedure included with our communication.

Sharing of received information

BCS considers your information to be a vital part of our relationship with you.  BCS will only share information including Personal Data with its affiliates that have also agreed to be bound by this Privacy Statement and Consent.  In addition, BCS, like many businesses, sometimes hires other companies to perform certain business-related functions. Examples include mailing information, maintaining databases and processing payments. When we retain another non-affiliated company to perform a function of this nature, we seek to provide them with only the information that they need to perform their specific functions, and we require them to protect your Personal Data in accordance with this Privacy Statement and Consent and BCS's instructions.

There are also a limited number of circumstances in which we may share your Personal Data and other information in our possession with certain additional third parties without further notice to you, as set forth below:

Legal Requirements: BCS may disclose your Personal Data, User Data and other information if required to do so by law or in the good faith belief that such action is necessary to (a) comply with a legal obligation, (b) protect and defend the rights or property of BCS or its affiliates, (c) act in urgent circumstances to protect the personal safety of users of the site or the public, or (d) protect against legal liability.

Business Transfers, Combinations and Related Activities: As we develop our business, we might sell, buy, restructure or reorganise businesses or assets. In the event of any sale, merger, reorganisation, restructuring, dissolution or similar event involving our business or assets, Personal Data may be part of the transferred assets.

Public and Unsolicited Information

This Privacy Statement and Consent shall not apply to Public Information you provide to BCS through this site or through any other means.   If you include Personal Data in such Public Information, we will use such Personal Data only as provided herein, but we caution you that, because such information (including your Personal Data) was made available in a forum accessible by the public, the use and disclosure of information by others accessing the site is not monitored or controlled in any way by BCS nor are their activities governed by this Privacy Statement and Consent.

In addition, if you submit unsolicited Personal Data we will use it as provided herein, however, the other information included in such unsolicited submission is not covered by this Privacy Statement and Consent.

Please note that, as set forth above, this Privacy Statement and Consent does not apply to the providing or use of certain Personal Data other than through the site or to the providing or use of Personal Data of past or present employees of, or consultants engaged by, BCS and its affiliates, for employment or benefits administration purposes, both of which are governed by BCS Policies designed for those respective purposes.

Links to Other Websites

This Privacy Statement and Consent applies only to this site.  This site may frame or contain references or links to other BCS web sites as well as other web sites not operated or controlled by BCS (the “Third Party sites”) none of which sites are governed by the policies and procedures we describe here.  The links from this site do not imply BCS’s review or endorsement of the Third Party sites. We suggest that you contact those sites directly for information on their privacy, security, data collection and distribution policies.

Security

BCS takes reasonable steps to protect any Personal Data you provide to us and to protect such information from loss, misuse, and unauthorised access, disclosure, alteration, or destruction.  Unless otherwise stated on the relevant page of the site, BCS uses generally recognised security standards but has not taken additional action to secure data provided to its sites, and such transmissions are subject to normal Internet security risks.  As noted, no Internet or e-mail transmission is ever fully secure or error free. In particular, e-mail sent to or from this site may not be secure, and you should therefore take special care in deciding what information you send to us. Please keep this in mind when disclosing any Personal Data to BCS or to any other party via the Internet. Moreover, when you use passwords, ID numbers, or other special access features on this site, it is your responsibility to safeguard them.

Note About Children

If you are under the age of eighteen, please do not provide us any personal information on this site.

This site is not directed at children and most of the services offered on this site are designed for individuals who are 18 years of age or older.  We recognise the need to provide additional privacy protections for children who use the Internet.  Consistent with South African and international regulations on the protection of children’s privacy and personal data, should an individual whom we know to be under 18 send personal information to us, we will not retain such information except that, in certain instances, we will use that information to satisfy our obligations to follow up on product comments or complaints and we will respond directly to the individual to inform him or her that we do not accept personal information from persons under 18.  In addition, if you are aware that a person under 18 has provided personal information to us, please contact us.

Contact details:

Tel: +27 21 880 1036
Fax: +27 21 880 0688
E-mail: This e-mail address is being protected from spambots. You need JavaScript enabled to view it